• Overdue Jun 2, 2023

    Request for quotation - Supply of welding machines, sewing machines, consumables and office materials

    Employer: Rwanda Youth in Action Organization (RYAO)
    Rwanda Youth in Action Organization (RYAO) is a youth led, Non-Governmental and not for profit making organization legally operating in Rwanda since 2016 under the registration number n° 017/RGB/NGO/2016 with the mission to promote peace education, good governance, democracy and empowering youth to use their... See more
    Posted: 26 May 2023
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    REQUEST FOR QUOTATIONS TO SUPPLY WELDING MACHINES, SEWING MACHINES, CONSUMMABLES AND OFFICE MATERIALS

    II. INTRODUCTION

    Rwanda Youth in Action Organization (RYAO) is a youth led, Non-Governmental and not for profit making organization legally operating in Rwanda since 2016 under the registration number n° 017/RGB/NGO/2016 with the mission to promote peace education, good governance, democracy and empowering youth to use their potentials to contribute to the socio-economic development of the society and bring a positive change. RYAO works to nurture and empower youth to be the next generation of change makers in order to contribute to the socio-economic development of their society.

    II.BACKGROUND AND RATIONALE

    RYAO have secured funds from Rwanda Governance Board (RGB) under its ‘CSO Strengthening programme’’ to implement one -year project which aims to empower youth who were involved in informal cross-border trade and smuggling in Burera District-Cyanika sector. Therefore, under this project, RYAO would like to purchase welding and sewing machines along with their consumables to be used in training youth in welding and sewing vocations.

    With the above context, RYAO would like to receive quotations from competent suppliers who fulfill all the requirements to supply the below mentioned materials in support of the project run. The needed materials include welding, sewing machines and their consumables and office materials.

    III. DESCRIPTION AND SCOPE OF GOODS AND SERVICES REQUIRED

    RYAO would like to purchase ten (10) welding machines, twenty-five (25) sewing machines and their consumables and office materials with the following technical specifications:

    NoITEMITEM TYPE DESCRIPTIONQUANTITY
    1Welding machinesInverter welding machine (ARC-35000M) model
    – MMA 400amp Heavy Duty MMA Welder;

    – Having Output Current Range with 20-200A;

    – Single phase with 220 +- 15% working voltage     		Ten (10)
    2Sewing/tailoring machinesMechanical(FYTRE7) model
    – Using physical force with rotation of the handle of the flywheel/gentle in a straightforward form.

    – Having 1000 sewing Speed (Stitches Per Minute)

    – Having presser, foot which presses and holds the fabric down the feed dog;

    – Having feed Dogs, needle, needle Clamp and Needle Plate;

    – Having arm, bed and bobbin winder     		Twenty five (25)
    3Welding consumables Welding bars electrodesElectrode sticks packetsTwenty five (25)
    4Sewing consumablesSewing scissors (5), sewing needles (5),Tape measures (5) and Threads (5) and (10) rolls of cloths Big scissors, Big sewing needles, cloth tape measures and five color threads (white, red, black, green and blue) and Fabric rolls of Kitenge typeThirty (30)
    5Laptop HPCore i5, SSD, 10th generationOne (1)
    6PrinterHPENVY Inspire 7255e all in one One (1)
    7ChairOffice chairArmedOne (1)
    8Filing cabinet (cupboard)MDF1m50LOne (1)
    9Office tableMDF1m50One (1)

    IV.EVALUATION CRITERIA

    All competent firms/companies interested in supplying the above mentioned goods should meet the following criteria:

    • • Be a registered as an official company in Rwanda and in possession of full registration document and TIN number;
    • • Have the tax clearance certificate provided by Rwanda Revenue Authority(RRA);
    • • Possess Electronic Billing Machine (EBM) to provide official receipts (sample of EBM invoice provided in the past);
    • • Copy of certificate of registration for VAT;
    • • Company profile (not exceeding three pages)
    • • Be able to supply or provide requested goods and services required on time;
    • • Have the commitment to submit the most economically advantageous which includes the reasonable price, delivery time and good quality)
    • • Ability to supply all goods with the provided technical specifications;
    • • Have experience in doing similar work (at least 2 references/proofs to be attached to the bid)

    V.PAYMENT MODALITIES

    The successful bidder will be paid in three quarters based on the purchase order issued by RYAO. All the payments are subjected to be made through the bank transfer to the Account Number and in the company name of the supplier after presentation of invoices and EBM receipts.

    In case further clarifications might be needed during the period of the bid analysis; RYAO may require this in writing to tenderers and responses might be in same channel of communication. No unsolicited communications from tenderers will be accepted before or during the evaluation period and any queries relating to this request for tender should be directed to rwandayouthinaction@gmail.com.

    V.CONTENT AND HOW TO SUBMIT QUOTATIONS

    The quotations should be in English or Kinyarwanda languages and be made in Rwandan Francs. Interested suppliers/proposers should send their signed proposals (technical and financial) in well -sealed envelopes marked ‘SUPPLY OF WELDING MACHINES, SEWING MACHINES, CONSUMABLES & OFFICE MATERIALS”.
    All applications documents should be submitted either in hard copies to RYAO office based in Musanze District-Muhoza sector or sent electronically to rwandayouthinaction@gmail.com not later than Friday, 2nd June,2023 at 4pm.

    No unsolicited communications from applicants will be accepted before or during the evaluation period and any queries relating to this consultancy should be directed to rwandayouthinaction@gmail.com. All bidders will receive feedback on their applications not later than 10 days after the submission deadline.
    Rwanda Youth in Action Organization is looking forward to receiving your applications/bidding documents.

    Done at Kigali on 25th May,2023

    Yours Sincerely;

    ISIMWE Fabrice
    Executive Director, RYAO

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