Key roles & responsibilities
Develop and implement a system for the management and safe custody and quick retrieval of records and information routed to and from the Head of Unit’s Office in line with the operational guidelines and procedures
Filing of all procurement documents and guaranteeing procurement their safety towards long run usage and retrieval.
Manage correspondences to the unit including mail, incoming and out-going letters, and route inquiries to the respective action officers / departments and generate periodic status reports
Coordinate the unit meetings and taking down minutes and providing feedback to stakeholders in line with procurement policies.
Schedule internal & external customer appointments and providing feed back to the specific stakeholders in line with procurement procedures
Assist in completion of unit reports, which may require input from all Departments and dissemination of information to department heads
Qualifications & experience
At least a Bachelor’s Degree (A0) in Library & Information Science; Records Management; Documentation, Office Administration, Procurement
At least three (3) years of proven experience in relevant role. Direct experience in archiving/records management is an added advantage
MODE OF APPLICATION
Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted at the reception of EDCL located at Kigali City Tower Building, 9th Floor not later than 17/10/2018 latest 4.00 P.M.
Note: Please note that submission of valid and acceptable proof of experience/work certificates attached to your job applications to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection. Candidates will be informed of shortlisting results via lists appended on the REG website (www.reg.rw) under “Jobs” and on EDCL notice boards/floors.