• Overdue Jul 30, 2020

    Finance / Accounts Officer

    Employer: Nirvana Heights Resort and Spa Ltd
    Posted: 22 July 2020
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    TERMS OF REFERENCE FOR THE RECRUITMENT OF ONE (01) FINANCE/ ACCOUNTS OFFICER

    Employer: Nirvana Heights Resort and Spa Ltd

    Place of Employment: Rubavu

    Employment type: Open ended contract with probation of three months

    Nature of the Business: Hotel and Tourism

    Major Duties and Responsibilities

    (a) Accounting

    • 1. Establish an accounting system to manage and maintain the accounting requirement of the Hotel in compliance with statutory norms;
    • 2. Management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports;
    • 3. Prepare monthly financial statement (report) for further analysis;
    • 4. Ensure regular monitoring of the bank account (s);
    • 5. Monitor (i) cash flows and (ii) working capital;
    • 6. Carry out calculation of the payroll for all staff on the basis of valid contracts and the tax law;
    • 7. Prepare internal invoices for the personal use of the hotel assets;
    • 8. Maintain payment records of all invoices received;
    • 9. Maintain payee statement records of all suppliers and service providers;
    • 10. Carry out payment of all regular area of office expenses such as car rentals, telecommunication (telephone, internet etc) bills, advances, etc;
    • 11. Maintain and manage all relevant taxation such as remittances to Revenue and Custom, etc;

    (b) Finance/ Budget

    • 1) Prepare annual financial and budget plan in consultation with Managing Director, and the Hotel Manager;
    • 2) Develop financial manual, policy and guidelines;
    • 3) Provide guidelines and format to the business divisions for submitting their accounts for budget & balance sheet preparation;
    • 4) Furnish necessary and classified information to the board along with analysis and suggestions;
    • 5) Prepare the following information to strengthen and formalize corporate decision-making process:
    • • Annual business plans, cash flow projection, forecasts and long-term plans;
    • • Budgets including capital, manpower and overhead budgets along with variance analysis;
    • • Coordinate and assist Statutory Auditing/RRA when called by RRA;
    • • Consult with division businesses units to improve financial performance;
    • • Prepare quarterly operating results of the Hotel as a whole and division businesses
    • • Prepare and maintain the following data for statutory auditing, presentation to the Board and Annual Report:
    1. I. The financial statement presenting fairly its states of affairs, the results of its operation, cash flows and change in financial positions;
    2. II. Proper books of accounts;
    3. III. Appropriate accounting policies to guide financial statements and accounting estimates preparation;
    4. IV. National/International accounting standards, as applicable in Rwanda, to comply and prepare financial statements;
    5. V. Sound internal control system for effective implementation and monitoring.
    6. VI. Compile and present the annual budgeting/ Strategic Financial Planning at least once in three months.

    (c) Others

    • 1) Maintain and be custodian of all accounts and budget related documents and files;
    • 2) Maintain and manage all records related to Hotel assets;
    • 3) Represent the Hotel in all stakeholders meeting related to accounts, finance and budget;
    • 4) Attend Board meeting as and when required for budget and financial statement presentation;
    • 5) Prepare annual report;
    • 6) Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Hotel’s work as assigned by Director;
    • 7) Prepare Hotel Procurement standard operating procedures

    (d) Salary: Negotiable

    (e) Gender: ladies are encouraged to apply

    (f) How to apply: Send your application resume, CV, and Academic transcripts to mukad25@yahoo.fr

    (g) Deadline for application: 30th July 2020

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