Job: Advisor to the Executive Secretary
Organization: NATIONAL COMMISSION OF SCIENCE AND TECHNOLOGY
Reports To: Executive Secretary
No. of Positions: 1
Provision of Strategic and Technical Advice:
Advise the ES on matters relating to and/or affecting the running of the NCST Secretariat
Provide briefings to ES on matters affecting NCST in general and ES Office in particular
Make briefs and provide advice to the ES on matters relating to the activities and mandate of the Council
Attend the audiences of the ES, the General Management Meeting and meetings with stakeholders including government institutions and partners, and write minutes on the decisions/actions and ensure that the latter are well captured for easy follow - up.
Co- ordinate with NCST departments/offices to prepare and review briefings, memos and reports going to ES
Draft and/or review speeches and any other message to be delivered by the ES.
Analyze information (documents, files, reports, etc.) and issuesbrought to the attention of the ES for consideration and action, produce an executive summary thereof where appropriate and advise on alternative solutions;
Analyze the annual performance report of the National Council for Science and Technology and provide advice on areas of improvement;
Oversee the coordination of employees under the ES office
Supervise the ES Administrative Assistant(s).
Perform any other duties assigned by the ES related to secretariat
Support in planning mechanisms and monitoring processes:
Follow up and update the ES on the implementation progress of the planned council’s activities.
Monitor progress and ensure timely delivery on projects, and tasks of the NCST across different departments
Coordination of tasks in the ES’s office:
Monitor and follow up on the actions and decisions made by the ES;
Report progress of the implemented actions;
Monitoring and Follow up of the ES’s office Activities:
Ensure that reports, (monthly, Quarterly, Bi - annual and annual reviews) are submitted on time
Master’s Degree in Computer Communications, Computer Science, Physical Sciences, Mathematical Sciences, Life Sciences, Applied Sciences, Technology Sciences, Public Relations, Public Administration/Administrative Sciences, Sciences with at least 3 years of working experience or Bachelor’s Degree in the above areas with at least 5 years of working experience.
Key Technical skills and Knowledge Required
Proficiency in both written and spoken English language (Proficiency in French is an added advantage)
Good knowledge of government policy processes;
Strong analytical, problem - solving and critical thinking skills.
Strong computer skills;
Strong ability to prioritize activities and keep up with changing schedules
Strong ability to multi – task
Strong leadership skills to work with NCST staff;
Strong report writing and presentation skills;
Strong coordination, planning and organizational skills;
Strong interpersonal skills;
Strong collaboration and team working skills;
Strong communication skills.
Good understanding of the Rwandan Inter- ministerial Coordination Committee functioning and Millennium Development Goals.