• Overdue Feb 6, 2023

    2 Job positions - ICPAR

    Employer: ICPAR
    Posted: 25 January 2023
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    1. FINANCE MANAGER

    1.1. Job Purpose:

    The Finance manager is a key person in the strategy and Institutional Sustainability (SIS) department, reporting to the Director SIS and is a member of the management team of the department. The role of the Finance Manager is to ensure effective financial management of the institute and supervise the overall activities within the finance department.

    1.2. Key Responsibilities:

    • • Prepare Departmental Strategic and Business Plans and the budget for the Department of Finance and play an active role in Corporate Planning and budgeting * for ICPAR;
    • • Develop, regularly review, maintain and enforce implementation of financial management processes and procedures to be implemented within ICPAR;
    • • Ensure the efficiency and effectiveness of the Financial Management Systems of ICPAR;
    • • Develop and implement procedures for assessing and implementing measures to
      ensure that ICPAR obtains cost effectiveness and Value for Money in all its activities and operations so as to identify cost savings and hence contributing to the efficiency in ICPAR’s operations;
    • • Develop, implement and regularly review the Risk Management Systems to ensure existence of adequate measures to manage, monitor and protect revenues and other financial resources under control and responsibility of ICPAR. This will include ensuring appropriate accounting procedures existing at ICPAR to control and monitor the annual budget;
    • Oversee and coordinate all financial reporting functions of the organization including the preparation of periodic management accounts, as well as the Financial
      Statements of ICPAR, ensuring compliance and consistency with the requirements
      of national legislation, ICPAR financial policies and procedures; and the financial
      reporting requirements of donors among others;
    • • Play the role of custodian of the computer based financial management and reporting system of the ICPAR ensuring that the right resources are effectively deployed to ensure that the system is working as designed at all times. This will include approving and coordinating changes and improvements in the automated financial and management reporting system;
    • • Ensure that revenue collections are accurately captured and that all reconciliations are implemented in a timely manner;
    • • Oversee the activities of the commercial banks as well as ensuring adequate and effective bank reconciliation process in the institute;
    • • Ensure existence of adequate cash flow to meet the organization’s needs and advise management over Working Capital position and needs of the institute;
    • • Develop financial and tax strategies;
    • • Ensure that payments initiated by ICPAR are made in adequate time;
    • • Oversee and coordinate the activities of both Internal and External Auditors -
      ensuring all audit issues are attended to and addressed. This will include ensuring that there is an audit file for the year-end audit;
    • • Manage the development of the budget with department heads for approval by Management and other organs;
    • • Attend all meetings that necessitate presenting the Annual Budget, Financial
    • Statements and Financial Policies of ICPAR as may be required;
    • • Coach and mentor department staff for purposes of empowering them in performing their duties effectively;
    • • Managing the institute Assets Register through regular update of the Assets Register
    • • Undertake Recovery function;
    • • Provide necessary support to all other departments;
    • • Perform any other assigned duty.
    • 1.3. Personal Specification:
      This person specification will be used in short listing and interviewing to select the best
      candidate. Each applicant should, therefore, address the person specification in his/her
      written application and where appropriate you should give examples of how you meet the
      criteria.
      1.4 Qualifications:
      • Professional certification like CPA, ACCA, CMA or any other equivalent qualification
      with substantial relevant experience (E)
      • Be a member in good standing of a Professional Accountancy Organisation (PAO)
      recognised by IFAC (E)
      • A degree in Finance or Accounting with an MBA as an added advantage (D)
      • Demonstrate a strong literacy, numeracy and analytical skills (E)
      • Knowledge of the accountancy profession in Rwanda(D)
      • A relevant administrative qualification or evidence of formal training(D)

    1.5 Experience:

    • Managerial experience of at least 5 years in a finance portfolio
    • Experience in usage of accounting software such as SAGE, Oracle etc
    • Conversant with office applications like Word processing, spreadsheets, Power point and database, internet etc

    1.6 Knowledge, Skills and Attitudes

    • • Proven ability to communicate effectively both written and orally;
    • • Excellent strategic, analytical, organizational and change management skills;
    • • High level of integrity and dependability with a strong sense of urgency and results orientation;
    • • Ability to be innovative and identify risks and look for ways of overcoming them;
    • • Ability to work under pressure, flexibly and manage conflicting priorities;
    • • Ability to meet deadlines and Manage change;
    • • Report writing skills for both Qualitative and Quantitative information.
    • • Proven leadership abilities and ability to evaluate work with massive data.
    • • Possesses high degree of integrity.
    • • Ability to recognize and appreciate the confidential nature of work.
    • • Evidence of commitment to strategy and sustainability services.
    • • Skills in financial modelling.
    • • Regular communications with all stakeholders
    • •people person with good communications skills and stakeholder engagement abilities

    1.7 Working Relationship:

    • • Key member of Strategy and sustainability Department (SIS)
    • • Report to the Director of Strategy and sustainability Department.
    • • Regular communications with all stakeholders.

    1.8 Benefits

    • Competitive salary
    • Our relentless commitment to personal development and career growth
    • Working with the best people to build a strong, relevant and sustainable accountancy profession that is at the heart of national development

    The above-mentioned position is a Managerial post requiring a strong educational
    underpinning, a track record of achievement in developing people, delivering change
    and meeting demanding targets.

    2. ASSISTANT ACCOUNTANT

    2.1. Job Profile

    The Assistant Accountant will provide support to the accountant and wider finance team by helping to prepare financial statements, accounts, budgets, processing invoices and preparing TAX Returns.

    2.2. Key Responsibilities

    • • Supporting the accountant and wider finance team
    • • Collaborating with these teams to work on various accounting activities
    • • Performing reconciliations of accounts
    • • Processing payments and invoices accurately and within expected time periods
    • • Verifying financial statements, ledgers and accounts and making correction where appropriate
    • • Supporting the preparing of profit and loss accounts
    • • Preparing Tax Returns
    • • Analysing the Institute receivables information updating account status and database of receivables regularly with the aim of enhancing credit control measures;
    • • Facilitating effectively revenue capture; Keep a regular tracking of outstanding receivables by period;
    • • Organize and ensure control of all billing and revenue collection activities;
    • • Establish paying arrangements with stakeholders, regular communication and
      monitor payments
    • • Submit weekly, monthly and quarterly reports;

    2.3. Qualifications

    • • Professional Qualification like CAT, CPA or in the process of qualifications or any other equivalent qualification (D)
    • • A Degree in Finance or Accounting (D)
    • • Demonstrate a strong literacy, numeracy and critical thinking skills (E)
    • • Knowledge of the Accountancy Profession in Rwanda (E)
    • • Experience in usage of accounting software such as SAGE, Oracle etc (D)
    • • Conversant with office applications like word processing, spreadsheets, PowerPoint and database, internet etc (D)

    2.4. Knowledge, Skills and Attitudes

    • • Computer skills
    • • Math skills
    • • Written and verbal communication skills
    • • Ability to work independently and as a team member
    • • Organizational skills
    • • Key member of the Finance Unit
    • • Report to the Finance Manager
    • • Regular communications with all stakeholders
    • • people person with good communications skills and stakeholder engagement
    • abilities.

    2.5 HOW TO APPLY

    Interested candidates should send their applications together with their CVs, giving full details of their age, qualifications, experience, present and expected remuneration, full contact details including day time telephone number, to: recruitment@icparwanda.com by Friday, 6th February 2023.
    Only shortlisted candidates will be contacted.

    Preference will be given to Rwandan Nationals.

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