• Overdue Oct 17, 2018

    Procurement Specialist for LKMP

    Employer: Energy Development Corporation Ltd (EDCL)
    Posted: 13 October 2018
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    Key roles/responsibilities

    A- Advertising, planning and filing

    Prepare and publish general notices, specific notices and request for expressions of interest
    Prepare and issue bidding documents, request for proposals (RFP) in consultation with Technical departments
    Establish a data base of qualified suppliers and service providers and update it regularly,
    Establish and update regularly the program procurement plans spelling out the various services financed by the program,
    Design and establish a reliable and comprehensive filing and record keeping system of all procurement of the program.
    Ensure that the procurement plan is advertised as well as on the websites of the Implementing Agency

    B-Rules and Procedures

    Ensure that the procurement manual is updated and known by all relevant staff
    Ensure that the procurement activities are carried out in accordance with donor’s procurement procedures and guidelines, RPPA and other donors as required
    Mentor colleagues by sharing knowledge in procurement operations;
    Support capacity building in procurement management of staff that deals with procurement operations with emphasis on donor procurement procedures and RPPA Law;
    Ensure that the quality of bid documents and request for proposals is guaranteed, by verifying in particular that all the required conditions to be fulfilled are included;
    Ensure that procurement procedures to be followed are outlined in the Project Implementation Manual (PIM) under Procurement Manual Section
    Ensure procurement/selection methods used are indicated in the Financing Agreement.

    C- Selection of the consultants

    Ensure that input to procurement (Terms of reference) are timely obtained from technical or user departments/units
    Draw up Request for proposals and the consultants shortlist on the basis of elements and the specifications of services financed by the program and prepare no-objection requests when required;
    Receive proposals, lead and participate in the opening of technical and financial proposals;
    Participate to the evaluation process of the technical and financial proposals, coordinate and participate to the negotiation process when required;
    Prepare the draft contract between the Program/ EDCL and the chosen consultants after obtaining the no-objection (if required);
    In collaboration with the Contract Management Directorate, ensure that services are provided as stipulated in the contract provisions, propose recommendations for the settlement of disputes which could occur during the implementation of the contract;

    D- Works and Goods

    Ensure that input to procurement (Technical specifications) are timely obtained from technical or user departments/units
    Prepare tender documents on the basis of the technical specifications prepared by the service beneficiaries financed by the Program, and ensure that the tender documents are advertised;
    Coordinate and carry out the bidding process, including the pre-bid or pre-proposal meetings, provide clarifications, etc;
    Be present during the opening of bids, write minutes for opening sessions, evaluation report, draw up minutes of the award of the tender, prepare contracts between the Program and the suppliers/entrepreneurs awarded after tender process and No-objection (if required);
    In collaboration with the Stores and Logistics Manager and other concerned parties, ensure timely reception of the goods and the works of the various contracts financed by the project;
    Establish a database of the performance goods suppliers, entrepreneurs, consultants and update database regularly;

    Capacity Building

    Mentor colleagues by sharing knowledge in procurement operations;
    Support capacity building in procurement management of staff that deals with procurement operations with emphasis on donor procurement procedures and RPPA Law;
    Advise the implementing Agency on general contract management and monitoring.

    Qualifications & Experience

    Bachelor’s Degree in Engineering, Management, Procurement, or other equivalent degrees in related field;
    At least 5 years of proven relevant experience in procurement in donor funded projects;
    Being conversant with donors and Government of Rwanda procurement procedures and guidelines;
    Full or partial professional certification in Procurement will be an added advantage Experience in utility or other big company procurement would constitute an added advantage
    Experience in utility or other big company procurement would constitute an added advantage

    MODE OF APPLICATION

    Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted at the reception of EDCL located at Kigali City Tower Building, 9th Floor not later than 17/10/2018 latest 4.00 P.M.

    Note: Please note that submission of valid and acceptable proof of experience/work certificates attached to your job applications to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection. Candidates will be informed of shortlisting results via lists appended on the REG website (www.reg.rw) under “Jobs” and on EDCL notice boards/floors.

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