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Imyanya12 y’akazi- Ministry of Land and Forestry-
Employer: Minisrty of Land and ForestryPosted: 12 March 2018ShareADMINISTRATIVE ASSISTANT TO THE MINISTER
Job Description
Under the Guidance and supervision of the advisor to the Minister, The Administrative Assistant to the Minister duties and responsibilities will be to: 1. Manage the Minister dairy • Keep the diary of appointments of the Minister.
• Receive and orient visitors of the Minister.
• Prepare the Minister Travels, mileage, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Minister
• Filing both electronic and hard documents in the office of the Permanent Secretary
• Orient correspondences and monitor to ensure that feedback is provided.
• Receiving official mails and Calls of the Permanent Secretary • Receiving text messages or telephone calls for the Minister
• Responding to the Minister of the corrections documents / files before it is signed.
• Typewrite texts from the Minister.Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Social work , Sociology, Law
Key technical skills and knowledge required:
- Knowledge in Office management;
- Knowledge of customer care satisfaction;
- Excellent communication, organisation and interpersonal skills;
- Fluent in Kinyarwanda, English and/or French, knowledge of all is an advantage
INTERNAL AUDITOR
Job Description
Under the guidance and supervision of the Minister, The internal auditor will be responsible to: • Conduct Audit business dealings on a regular and ad hoc basis to determine compliance with relevant policy, rules and regulations and the laws;
• Examine financial documents, statements, stores records and other reports to verify accuracy on a regular and ad hoc basis;
• Assess compliance with internal controls procedures
• Examine the Ministry’s expenditures to ensure correctness, prudence and value
- for
- money;
• Prepare and undertakes an internal audit plan that provides at least two visits annually;
• Present management audit reports to the Minister
• Recommend improvements in performance transactions in order to improve efficiency and effectiveness;
• Liaises with External auditor in the external audit of Ministry’s books of accounts.
• Follow up with the implementation of external audit recommendationsJob Profile
A0 in Accounting, Public Finance or Management with specialization in Finance/Accounting.
Key technical skills and knowledge required:
- Detailed knowledge of financial and audit standards, HR and
- Financial regulations, procedures;
- Knowledge of Financial software;
- Planning skills;
- Excellent communication, organisation and interpersonal skills;
- Computer skills;
- High analytical skills;
- Report writting and presentation skills;
- Time management skills;
- Team working skills;
- Excellent problem solving skills and clear logical sens;
- Fluent in Kinyarwanda, English and/or French, knowledge of all is an advantage
AGROFORESTRY MANAGEMENT OFFICER
Job Description
Under the guidance and supervision of the Director of Forest Conservation and Development Unit, the Agroforestry Management Officer duties and responsibilities will be:
• To facilitate the review and updating urban forestry and agroforestry policies, strategies and legal framework related to forest management;
• To propose activities aimed at disseminating Policies, programs, strategies and legal frameworks related to development and management of urban forestry and agroforestry to all stakeholders;
• To initiate and participate in research and extension of appropriate urban forestry and agroforestry tree species and practices;
• To Monitor and advise the Ministry on matters arising from the implementation of various initiatives adopted by Rwanda Government in the field of agroforestry and landscape restauration;
• To draft memorandum of cooperation between the Ministry and various Partners in the field of Agroforestry and urban forestry;
• To enhance partnership and cooperation between various actors from Public and Private Sectors as well as specialized research institutions operating in urban forestry and agroforestry;
• To Monitor and Advise the ministry on appropriate mechanism for collecting and managing statistical data in the field of urban forestry and Forestry;Job Profile
A0 in Forestry, Agroforestry; Agriculture Extension, Environmental Sciences, Urban Environment, Urban Planning, Nature Conservation and Horticulture
Key technical skills and knowledge required:
- Extensive knowledge and expertise in Urban Forestry and Beautification of cities;
- Good knowledge in the ornamental seedlings production;
- Capacity to develop, operate, maintain and design beautification of urban parks and recreation facilities;
- Knowledge of the hazards and safety practices common in urban trees preservation programs;
- Knowledge in operating and maintenance of forest machinery;
- Enough skills in riparian buffer management;
- Computer literate;
- High presentation and reporting skills;
- Fluent in Kinyarwanda, English and French; knowledge of all is an advantage.
DIRECTOR OF LAND USE AND PROTECTION UNIT
Job Description
Under supervision and Guidance of the Peramanent Secretary, the Director of Land use and protection Unit duties and responsibilities will be to:
• Coordinate the elaboration of policies, legislations and strategy papers related to land management and monitor their smooth implementation;
• Coordinate and facilitate the review and update of land policies and legislations;
• Coordinate the enforcement of policies, strategies within the land sector and monitor its implementation;
• Work with various stakeholders to design programs and projects that contribute to resource strengthening in land management related field;
• Develop and strengthen good relations and cooperation framework between the ministry and various stakeholders operating in land sector;
• Elaborate sub
- sector action Plan for land and ensure its implementation;
• Follow up and advise on the smooth implementation of regional and international conventions signed and ratified by the Rwanda Government in relation to land management (land administration, land use and mapping);
• Ensure effective implementation of decision and recommendations formulated during top leaders’ meetings, retreats in relation to the management and administration of land;
• Ensure the development and effective implementation of National Spatial data infrastructure (NSDI) instructions by concerned Institutions.
• Coordinate Drafting memoranda of cooperation between the ministry and various partners in the field of land;
• Advice on effective state public and state private land management
• Monitor the collection and management of statistical data related to land management.
• Advice on the development of an integrated land management systems.Job Profile
Ao in Environmental Sciences, Land Management, land use planning and management, urban and regional planning, land surveying, law, Land Law, Rural Engineering,Geography, Physical Planning, Land Administration, land surveying, Geomatics Engineering with 3 years of working experience; Or Master’s Degree or Equivalent in Environmental Sciences, Land Management, Land Law, Rural Engineering,Geography, Physical Planning, Land Administration, land surveying, Geomatics Engineering with 1 year of working experience.
Key technical skills and knowledge required:
- Extensive knowledge and understanding of the Rwandan Natural Resources Management;
- Good knowledge of Land use and management;
- Knowledge of the Natural Resources sector policies and issues;
- High analytical skills;
- Report writing and presentation skills;
- Computer Literate;
- Coordination, planning and organizational skills;
- Interpersonal skills;
- Collaboration and team working skills;
- Effective communication skills;
- Time management skills;
- Fluent in Kinyarwanda, English and French; knowledge of all is an advantage
NATURAL FOREST CONSERVATION OFFICER
Job Description
Under the guidance and Supervision of the Director of Forest Conservation officer duties and responsibilities will be to:
• To Participate in the development and/or facilitate the review and updating forestry policies, strategies and legal framework aiming at Natural Forest valorization and Management;
• To Hold and updated inventory and cadaster of natural forest and advise on their potential developments and services;
• To develop a comprehensive database of state and private forests
• To conduct survey and hold data of population in Natural forests and engendered tree species which need special attention;
• To analyze proposed projects to be carried out in Natural forests and ensure that they are inoffensive to sustainable natural forest management;
• To enhance cooperation between the Ministry, national and international organizations operating in Natural Forestry and forest ecosystems management;
• Establishment of measures related to the management of forests buffer zones and their appropriate management;
• To report to the Director of Forestry conservation and development unitJob Profile
A0 in Forestry, Agro
- forestry, Nature or Biodiversity Conservation, Geography or Environmental Sciences.Key technical skills and knowledge required:
- Knowledge in Forest management,
- Extensive knowledge in forest conservation and environmental protection
- Multicultural working environment skills
- Planning and organization skills
- Communication, reporting and writing skills
- Interpersonal and team working skills
- Fluent in Kinyarwanda, English and French; knowledge of all is an advantage.
PUBLIC RELATIONS AND COMMUNICATION OFFICER
Job Description
Under the guidance and supervision of the Permanent permanent, The Public Relations Officer duties and responsibilities will be to:
1. Design and implement the annual communication plan to keep the public informed on MINILAF activities
• Identify the ministry’s activities that need media coverage
• Elaborate the annual communication plan and its corresponding budget;
• Maintain good relationship with various public and private media;
• Collect complaints of internal services on needs of public in terms of institution’s information;
• Elaborate corresponding communications/messages based on targeted group and disseminate them via most appropriate media.
2. Organize and/or participate in seminars and press conferences involving the institution and ensure their dissemination in the media.
• Write speeches, messages and press releases for the institution;
• Organizes interviews regarding institution event;
• Play a key role on selling the good image of the Ministry’s activities
• Cover hearings and press conference of the institution;
• Organize radio and television programs to disseminate the Ministry’s activities;
• Write articles to be published in newspapers and NCPD website on the achievements of the institution.
• Ensure up to date articles are published on Ministry website and other social media such Twitter, ect...
3. Inform and advise the management team on the quality of the institution image according to the public and partners point of view.
• Provide advice and recommendations to improve the image and quality of the services delivered by the Ministry;
• Makes regular critical analysis of publications in the media (national and international) about the institution and produce summarized technical notes to managers;
• Produce and submit the Ministry monthly, quarterly and annual press review report
• Maintain good relationship with partners
• Writes and submits to the PS monthly activities reports
4. Ensure internal communication of institution decisions
• Takes minutes of management meetings and communicate them to the staff
• Supervise the translation of key documents for managers
5. Prepare and produce reports
• Produces weekly, monthly, quarterly and annual activities reports and submits to the PS.Job Profile
A0 in Journalism, Communication, International Relations, Marketing, Linguistics and Literature.
Key technical skills and knowledge required :
- Excellent communication skills both orally and in writing;
- Excellent interpersonal skills;
- Report writing and presentation skills;
- Computer skills;
- Creativity and initiative;
- Good organizational and time
- management skills;- Team working skills;
- Effective public relations and public speaking skills;
- Interviewing skills;
- Fluent in Kinyarwanda, English and French; knowledge of all is an advantage.
PLANNING SPECIALIST
Job Description
Under the guidance and supervision of the Director of Planning, Monitoring and Evaluation Unit, Planning Specialist duties and repsonsibilities will be: • To initiate and coordinate the elaboration of sector policies, strategies and plans
• To ensure that plans are linked to development programs
• To collect data and evidences to elaborate sector policies , strategies and plans
• To establish the performance indicators of the sector programs and activities
• To initiate mechanisms to mainstream the Ministry’ plans into National programs
• To ensure the integration of sector policies and strategies in DDPs
• To ensure the dissemination of the sector policies and plans.
• To coordinate the elaboration of Ministry plans and Monitor their implementation
• To ensure that the Action and strategic plans are results
- oriented
• To elaborate the Ministry Operational plan • To elaborate the Ministry Action and Strategic plans
• To design tools and instruments of planning, budgeting
• To participate in the budget preparation, allocation, revision and reallocation.
• To ensure effective reporting system
• To avail the formats to be used in drafting the weekly, monthly, quarterly and annual reports
• To ensure institutional collaboration in planning and budgeting process
• To attend sector consultation meetings
• To submit timely quarter and annual reportsJob Profile
A0 in Management, Economics, Development Studies, Project Management, Business Administration, Strategy Management with 3 years of working experience or Master’s Degree or Equivalent in Management, Economics, Development Studies, Project Management, Business Administration, Startegy Management
Key Technical Skills & Knowledge required:
- Knowledge of cost analysis techniques;
- Planning and organisational skills;
- Communication skills;
- Strong IT skills, particularly in Financia software (SMART IFMIS);
- Judgment & Decision Making Skills;
FORESTRY ECONOMIST
Job Description
Under the guidance and supervision of the Director of forest conservation and development unit, the forest economist duties and responsibilities will be::
• To Develop and/or facilitate the review and updating of forestry and agroforestry policies, strategies to add value to forests and forest products;
• To Develop and analyze available opportunities in the emerging carbon market and advise the Ministry management;
• To develop and keep updated appropriate strategies related to the payment of Ecosystem Services;
• To Develop service concept proposals and life
- cycle plans for new possible forest services and mobilize resources for their implementation;
• To Provide advisory services to the Ministry on economics of forest resources agreement and financial agreement;
• To Assist the private sector by mobilizing partners and resources in wood industry with the aim of enhancing their access to finance and value addition opportunities;
• To Develop and strengthen good relations and cooperation frameworks between the Ministry, national and international organizations operating in forestry sector;
• To ensure awareness raising of Policies, strategies and adapted technologies to all actors in the forest sector and the public;
• To Provide regular updates on the status of forestry products value chain and the contribution of the sector’s contribution to economic development;
• To Provide technical advice on development of matters related to diversification of forests and non
- timber forest products.
• Provide reports to the Director of forest conservation and development uniJob Profile
A0 in Economics, Agriculture economics, Forestry, or Environmental Economics
Key technical skills and knowledge required:
- Demonstrated expertise in domestic log and stumpage prices as well as export log price trends,
- Extensive knowledge and expertise in forest economy,
- Demonstrated understanding of regional and local forest supply/demand relationships,
- Good knowledge in compiling and analyzing data profitability of forests, forest ownership structures, forest land prices, wood
- energy etc- Computer literate;
- High presentation and reporting skills;
- Fluent in Kinyarwanda, English and French; knowledge of all is an advantage..
SECRETARY TO DAF UNIT
Job Description
Under supervision and Guidance of the Director of Administration and Finance, The secretary to DAF unit duties and responsibilities will be to : 1. Receive, record and distribute all incoming and outgoing mails from DAF’s Office
• Receive and check incoming and outgoing mails addressed to DAF Unit;
• Record incoming and outgoing courier including invoices, delivery notes and purchase orders;
• Ensure timely distribution of courier to respective employees;
• Ensure the security of received and outgoing correspondences
• Receive all finance related document and orient them accordingly with respect to deadlines;
• Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.
2. Establish and maintain the general filing system and file all correspondences
• Maintain a current and accurate filing system;
• Ensure timely filling of documents;
• Take minutes of meetings chaired by Director Administration and Finance
• Follow up implementation of DAF’s Unit decisions
3. Receive and provide clear guidance and orientation to DAF Unit visitors
• Receive and answer telephone calls and orient them accordingly;
• Receive DAF Units’ clients/visitors and provide orientation.Job Profile
1 in Secretariat Studies, Office Management or A0 in Public Administration,Administrative Sciences, Management, Office Management, Social Work, Sociology, Law
Key Technical Skills & Knowledge required:
- Knowledge of Office Administration;
- Communication Skills;
- Computer Skills;
- Interpersonal Skills;
- Organizational Skills;
- Stress Management Skills;
- Time Management Skills;
- Bookkeeping Skills;
- Analytical & Problem solving Skills;
- Decision Making Skills;
- fluent in Kinyarwanda, English and/ or French;knowledge of all is an advantage
STATISTICIAN
Job Description
Under the guidance and supervision of the Director of Planning, Monitoring and Evaluation Unit, the Monitoring and Evaluation officer duties and repsonsibilities will be: • To propose appropriate methodology and techniques for Statistical data collection and analysis for the Ministry
• To Design data collection tools
• To Design data management tools (database and others)
• To Design data analysis tools
• To discuss the relevance of tools and data with both NISR and Ministry senior officers in line with development programs.
• To interpret data and draw clear recommendations to senior management for decision making purposes
• To consider and ensure decentralization principles in data collection and analysis
• To put in place appropriate mechanisms to capture record, process and publication of Ministry Data To manage the Ministry statistical systems and propose new possible improvements;
• To avail relevant, accurate, quality and timely data for the Ministry;
• To make review and up
- to
- date data for the Ministry;
• To work closely with the respective organs for the publication and dissemination of data produced by MINILAF
• To liaise with National Institute of Statistics and Ministry technical departments to make inventory of existing data and identify gaps or variances
• To propose appropriate data exchange mechanism and dissemination strategy;
• To provide report to the Director of Planning, Monitoring and Evaluation Unit;Job Profile
A0 in Applied Mathematics, Statistics, Economics.
Key Technical Skills & Knowledge required:
Knowledge of Strategic planning;
- Computer Skills;
- Organizational Skills;
- Communication Skills;
- High analytical Skills;
- Time management Skills;
- Team working Skills;
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.
ICT OFFICER
Job Description
Under supervision and Guidance of the Director of Administration and Finance, The ICT Officer will be responsible to : • • • Ensure ICT equipment is in good condition
• Make inventory of ICT equipment and ensure old equipment is replaced
• Prepare Maintenance plan of ICT equipment
• Conduct maintenance (curative and preventive) of ICT equipment
• Guarantee purchase and related equipment meets the appropriate specifications and required standards
• Ensuring the reliability and scalability of the network
• Monitor network traffic to identify problems and make capacity planning recommendations with the help of the NMS (Network Management System) and monitoring tools
• Managing Website and database
• Regular updating the website (Website backup and upgrade, Website security)
• Proving ICT Training and support services to staff
• Assess user capacity and suggest training and area in need of improvement (Create material and presentations for trainings and reports, Conduct training of employees on both computer software and ICT systems, Offer ICT support services to staff on both hardware and software )
• Ensuring Data management and security Create data recovery/backup systemJob Profile
A1 in Computer Science, Software Engineering, Computer Engineering, Information and Communication Technology, Information Management System, Electronics and Telecommunication Engineering with a Certifications in A+, N+ is required; Certifications in CCNA, MCSE, MCSD, MCTs (.NET),LAMP/WAMP Framework or MCITP are an added advantage or A0 in Computer Science, Software Engineering, Computer Engineering, Information and Communication Technology, Information Management System,Electronics and Telecommunication Engineering
Key Technical Skills & Knowledge required:
- Knowledge of Rwanda’s ICT policies and strategies;
- Highly proficient with Microsoft Windows operating systems
- Proficient in Microsoft Office products
- Proficient in basic networking protocols and standards
- Knowledge of AD, Exchange, VPN, routers, and wireless internet access;
- Knowledge of circuit boards, processors, electronic equipment, and computer hardware and software, including applications and programming;
- Interpersonal Skills;
- Communication skills
- Negotiation Skills;
- Problem
- solving skills;- Analytical skills;
- Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.
HUMAN RESOURCE OFFICER
Job Description
Under supervision and Guidance of the Director of Administration and Finance, The HR Officer will be responsible to : 1. Participate in the Recruitment process • Participates in the activity of developing and updating competence framework including job descriptions, job specifications and competencies • Provides support on staff recruitment;
• Participates in shortlisting and inform successful candidates
• Organize required logistics for written and oral exams;
• Provide required logistics for staff induction and orientation;
2. Manage compensation and benefits for staff
• Prepares monthly salaries and allowances.
• Declares monthly statutory deductions
• Prepares performance bonuses for eligible employees
• Keeps proper filing of payrolls and other documents
3. Monitor staff attendance and ensure proper Labor relations
• Monitors daily attendance of staff;
• Manages finger print device
• Collects proofs of absence, analyze and produce monthly attendance report
• Investigates the root causes of staff absences;
• Provides advices for corrective measures
• Ensures the respect of Public holidays, weekends and days off
• Elaborates annual leave plan, follows up its implementation and produces annual leave implementation report
• Ensures the respect and application of Human resources management laws, rules and regulations in force
• Produce periodic reports on sport attendance
• Acts as secretary of internal disciplinary committee
• Ensures implementation of disciplinary actions and provides advice on improvement measures
4. Manage administrative records of staff
• Updates personnel records on a regular basis.
• Identifies incomplete records and ensures proper filing
• Updates employees’ records in RBM
5. Manage logistics operations
• Identifies needed materials and prepares logistics action plan with related budget
• Ensures the supply of right quality of goods at the right time;
• Develops and implements the methodologies and tools to enable effective execution of logistic plans
• Ensures daily management of logistics in order to facilitate the proper functioning of work
• Ensures institutional equipment is engraved and recorded in asset register
• Ensures repair and maintenance of non
- fixed assets
• Ensures replacement of old material and equipment in accordance with the law
• Provides a written technical advice for the decommissioning of damaged or depreciated equipment 6. Manage store
• Receive supplied goods;
• Keep records of received goods and supplies;
• Ensure re
- order levels are maintained; • Make proper arrangement of store
• Keep the store cleaned at all time;
• Fill and Update store been cards;
• Work closely with the HR Officer to manage the on store
7. Coordinate transport
• Provides appropriate guidance to the driver in his daily activities
• Resolves transport issues for staff who are in the field
• Sign transport requisition forms
• Approve transport overtime
• Approve transport overtimeJob Profile
A0 in Human Resources Management, Management, Public Administration, Administrative Sciences,
Key Technical Skills & Knowledge required:
- Deep knowledge of Rwandan public service and labor law;
- Knowledge in Confilct Management;
- knowledge of the regulations applying to payroll procedures;
- Knowledge of human resources concepts, practices, policies, and
procedures;- Problem Solving Skills;
- Computer Skills;
- Judgment & Decision Making Skills;
- Time management Skills;
- Interview Skills;
- High analytical Skills;
- Teamworking Skills;
- Fluent in Kinyarwanda, English and/ or French;knowledge of all is an advantage
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