• Imyanya 3 y’akazi - RTDA

    Employer: Rwanda Transport Development Agency
    Posted: 21 December 2017
    Viewed: 2592 Times
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    PROCUREMENT SPECIALIST

    Job: Procurement Specialist
    Organization: RWANDA TRANSPORT DEVELOPMENT AGENCY
    Level: 3.IV
    Reports To: ROAD DEVELOPMENT & URBAN TRANSPORT PROJECTS COORDINATOR
    No. of Positions:1
    Deadline: 29/Dec/2017

    Job Description
    Job descriptions for Procurement Specialist

    1. INTRODUCTION
    Pursuant to law No02/2010 of 20/01/2010 establishing Rwanda Transport Development Agency (RTDA) and determining its Mission, Structure and Functioning, especially in article 3, in line with ensuring the best performance of RTDA, These job descriptions set out the detailed framework for the assignment, which involve organising and management of the procurement unit and establishment of a procurement system for the supplies or goods, works, consultant services and other services as they may be needed by RTDA.

    2. BACKGROUND
    In 2007, the Government of Rwanda approved Procuring entities such as Central Government authority, Local Government Authority, Public institutions, Commissions, Government projects, Agencies, or any specialized institutions to engage in procurement process and to enter into contract with the successful bidders. RTDA being an implementing Agency of the Ministry of Infrastructure is engaged in “Public Procurement” of supplies or goods, works, consultant services and other services as may be needed from time to time. Therefore, the success in carrying out public procurement in RTDA requires involvement of highly skilled Procurement Specialist to establish a procurement system, coordinate, and carryout all assigned procurement activities as well as capacity building of the staff undertaking procurement process.

    3. KEY RESPONSIBILITIES
    The specific tasks of the Procurement Specialist shall include but shall not be limited to the following:
    • Produce a general and specific procurement plan for RTDA to publish and ensure they are updated on quarterly basis in accordance with an acceptable format;
    • Monitor the progress of annual procurement plan and submit monthly report to the RPPA and weekly reports to RTDA and Ministry of Infrastructure;
    • Ensure that all technical specifications and terms of references are provided in a timely manner and during procurement planning;
    • Update or adapt the standard bidding documents for goods, works and consulting services according to RTDA needs by running framework agreement where needed;
    • Prepare and publish general tender notices, specific notices and request for expressions of interest;
    • Ensure that the procurement activities are carried out in accordance with the rules and procedures of Rwanda and of other development partners where applicable;
    • Participate in bids opening and bid evaluation processes and prepare evaluation reports as required;
    • Ensure that contracts are prepared immediately after provisional notification;
    • Respond to requests for clarifications and appeals in a timely manner and in accordance with procurement procedures;
    • Ensure the respect of timelines committed to in the memorandum of understanding/agreements with development partners;
    • Monitoring the performance of contracts and Purchase orders related on weekly basis for each tender in collaboration with the User Division/Department;
    • Put a mechanism of measuring the value for money and other procurement principles;
    • Ensure paper based and electronic filing of all procurement documents in a safe system for a period of 10 years;
    • Any other responsibilities provided by regulations on public procurement or assigned by management.
    • Ability to work independently, with conflicting demands, in a highly pressured environment.

    4. EXPECTED DELIVERABLES

    The expected deliverables shall include but shall not be limited to the following:
    • Weekly, Monthly, Quartely and Annual procurement activity reports;
    • Monthly procurement progress reports prepared and submitted to RPPA on time;
    • Procurement documents for goods, works, consultancy services and non consultancy services prepared and filed;
    • All other documents as required by management.

    5. REPORTING STRUCTURE

    The Procurement Specialist will be reporting directly to the Director of procurement Unit and where necessary to the Coordinator of Single Project Implemattion Unit (SPIU).
    Job Profile
    CIPS, Master’s Degree in Procurement with 1 year of working experience in Procurement or Bachelor’s Degree in Procurement, Civil Engineering, Management, Economics, Development Studies, Law, Finance with 5 years of workin Experience in Procurement.

    Key technical skills and knowledge required:
    - High analytical skills;
    - Knowledge of basic business and purchasing practices
    - Knowledge of state contracting law, regulations and procedures
    - Knowledge of grade, qualities, suppliers and prices tenders of commodities;
    - Knowledge in contract drafting and negotiation
    - Category management skills
    - Time management skills
    - Decision making skills
    - Excellent communication skills.
    - Computer skills.
    - Fluent in Kinyarwanda, English and/or French.

    Please click here to apply

    MONITORING & EVALUATION SPECIALIST

    Job: Monitoring & Evaluation Specialist
    Organization: RWANDA TRANSPORT DEVELOPMENT AGENCY
    Level: 3.IV
    Reports To: ROAD DEVELOPMENT & URBAN TRANSPORT PROJECTS COORDINATOR
    No. of Positions: 1
    Deadline 29/Dec/2017

    Job Description
    - General Duties and Responsibilities:
    The Monitoring and Evaluation Specialist as a staff of RTDA will be under the administrative supervision of the SPIU Coordinator and will be responsible for monitoring and evaluation of projects under SPIU and as well as perform other M&E functions as directed by RTDA.
    Specifically the M&E Specialist will:
    • Review of documents, annual work plans, progress reports and midterm evaluation report (if any) to assess progress made in the implementation of various RTDA activities including projects;
    • Assess the current capacity of the RTDA, SPIU and collaborating agencies in terms of knowledge and practices to plan monitor, forecast, archive, analyze and communicate transport
    • Capture the roles played by different stakeholders in the implementation of projects and proffer a more participatory approach
    • Submit regular quarterly M&E reports not later than the second week of the first month in every quarter, for each project M&E cycle.
    • Evaluate the appropriateness of methodologies/technologies used for implementing project activities, with particular attention to issues of sustainability;
    • Report on the extent to which the project’s outputs have been achieved taking into account the indicators given in project documents
    • Provide technical support for performance monitoring, data validations, planning, quality controls, accountability mechanisms, results reporting, assessments, and evaluations;
    • Baseline and Benchmark information for measuring RTDA and project achievements and impact at the project objectives and results levels;
    • Develop and regularly reviews the tools for monitoring and evaluation and make adjustments to facilitate objective measurement of indicators included in the RTDA performance matrices
    • Liaises with project managers and technicians to collect and analyzes data on various RTDA infrastructure projects
    • Monitors utilization of project resources including equipment with the view to determining cost effectiveness
    • Creates and updates a data bank on RTDA programming process including updates from different GoR and development partners supported interventions
    • Analyses data needs, recommends and coordinates operational research for thematic studies, midterm evaluations, project completion reports as well as terminal evaluations
    • Establish and maintain feedback mechanisms for M&E results with all stakeholders to identify and share lessons learned and make recommendations for future policies for infrastructure development projects
    • Develop or adapt and disseminate guidelines, policies and standard procedures for monitoring and evaluation activities
    • Be responsible for sourcing data and information for specific M&E needs directly from other implementing agencies and stakeholders particularly for indicators not requiring surveys;
    • Develop and update M&E plans as well as a data collection system for the projects to collect and report on data to measure performance and achievement of project objectives;
    • Develop or adapt and disseminate guidelines, policies and standard procedures for monitoring and evaluation activities; and
    • Support technical work such as reviewing M&E methods, designing M&E tools and providing M&E technical assistance;
    • Respond to RTDA requests for programmatic information; and perform other duties as assigned
    • Ensure quality control of M&E outputs (e.g. surveys etc.), including by contributing substantively to the design and field testing of the monitoring methodology, review, design and implementation of the survey, and other technical evaluation and analytical tasks conducted;
    • Monitor projects progress through field visit as may be required, offers feedback and keeps regular communication with related field and RTDA staff
    • Prepare and consolidate progress reports for projects management to share with relevant stakeholders, in accordance with approved reporting formats and schedules;
    • Review monitoring reports, analyse them for impact evaluation and to identify the causes of potential bottlenecks in project implementation and make recommendations;
    • Tracking progress made on the Project’s Results Frameworks during project implementation,
    Job Profile
    Master’s Degree in Economics, Project Management, Planning and M&E, Civil Engineering, Construction Management, Development studies, with 1 year of working Experience in Planning and M&E or A0 in the same fields with 5 years of working experience in planning and M&E.

    Key Technical Skills & Knowledge required:

    - Knowledge of Monitoring and Evaluation concepts, systems and tools;
    - Knowledge of Research and development policies and strategies;
    - Knowledge to conduct monitoring exercises;
    - Computer Skills;
    - Organizational Skills;
    - Communication Skills;
    - High analytical Skills;
    - Complex Problem Solving;
    - Time management Skills;
    - Team working Skills;
    - fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage C

    Please click here to apply

    QUALITY CONTROL TECHNICIANS

    Job Quality Control Technicians
    Organization RWANDA TRANSPORT DEVELOPMENT AGENCY
    Level 4.II
    Reports To Reseach & Quality control Director
    No. of Positions 1
    Deadline 29/Dec/2017

    Job Description

    Quality Control Technician is responsible for performing complex material testing, sampling and inspection work and survey services during construction. The general responsibilities of the Quality Control Technician include but are not limited to: (1) conduct laboratory tests for asphalt and concrete products including assessment of multiyear needs for tests and budget; (2) conduct and prepare review laboratory and research program areas to meet organizational objectives and goals; (3) adopt standard procedures for testing and quality control of road and bridge works; (4) ensure the quality and compliance to standards of laboratory services provided and the laboratory and research program’s success; (5) assist testing works to laboratory and research staff and others through consultation and liaison activities; and (6) provide technical guidance to staff and others concerning rules and regulations and Government requirements for the laboratory practices.

    Job Profile

    A0 in Construction Management, Real Estate & Construction Management, Civil Engineering, Road Engineering Construction, Building construction, Civil Infrastructure Engineering,Road Safety Management.
    Key Technical skills and Knowledge required:

    - Deep understanding on government policies implementation;
    - High analytical skills;
    - Coordination, Planning and Organizational skills;
    - Report writting and Presentation skills;
    - Leadership skill;
    - Computer literate;
    - Interpersonnel skills;
    - Effective communication skills;
    - Administrative skills;
    - Time management skills.

    Please click here to apply

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