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Imyanya 11 y’akazi - MInistry of Youth
Employer: Ministry of YouthPosted: 16 January 2018ShareNETWORK AND SYSTEMS APPLICATION ADMINISTRATOR Job Network and systems Application Administrator
Organization MINISTRY OF YOUTH
Level 4.II
Reports To Director of Administration & Finance Unit
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Network and System Administrator Officer is responsible of:
1. Develop user requirements and specifications for software and IT equipment;
2. Carry out Business and Data analysis in ICT sector;
3. Provide basic ICT Technical expertise, feedback and guidance;
4. Work with software/hardware suppliers in the development and implementation of solutions;
5. Testing and Review of products and solutions;
6. Technical support services for Infrastructure such as desktops and mobile clients, servers, operating systems, storage;
7. Network services such as TCP/IP network equipment and software, email, directories, firewalls, DNS;
8. Support the development and configuration of databases;
9. Maintain databases and other information systems;
10. Record, analyse and resolve basic incidents and problems related to ICT Solutions;
11. Monitor and maintain performance of ICT services ensuring adequate capacity and availability of services taking both proactive and reactive action when required.Job Profile
A0 in Computer Science, Software Engineering, Computer Engineering, Information and Communication Technology, Information Management System, Electronics and Telecommunication Engineering or A1 in Computer Science, Software Engineering, Computer Engineering, Information and Communication Technology, Information Management System, Electronics and Telecommunication Engineering with a Certifications in A+, N+ is required; Certifications in CCNA, MCSE, MCSD, MCTs (NET), LAMP / WAMP Framework or MCITP are an added advantage.
Key Technical Skills & Knowledge required:
• Knowledge of Rwanda’s ICT policies and strategies;
• Highly proficient with Microsoft Windows operating systems;
• Proficient in Microsoft Office products;
• Proficient in basic networking protocols and standards;
• Knowledge of AD, Exchange, VPN, routers, and wireless internet access;
• Knowledge of circuit boards, processors, electronic equipment, and computer hardware and software, including applications and programming;
• Interpersonal Skills;
• Communication skills;
• Negotiation Skills;
• Problem - solving skills;
• Analytical skills;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.TALENT & SKILLS DEVELOPMENT OFFICER Job Talent & Skills Development Officer
Organization MINISTRY OF YOUTH
Level 4.II
Reports To Director of Youth Economic Empowerment Unit
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Talent & Skills Development Officer is responsible of:
A. Develop policies, strategies and programmes for skills and talents development:
1. Participate in designing skills development programmes and strategies to support talent growth;
2. Assess the needs of young people, plan and monitor the programmes and strategies related to talent development;
3. Support the Government in the design and implementation of national action plans for youth skills and talents development;
4. Set up mechanisms to nurture talents and increase opportunities for young people;
5. Develop strategies for awareness on Intellectual Property rights;
6. Set up mechanisms to ensure coaching and mentorship and commercialization of products;
7. Develop and strengthen strategic partnership locally and globally for talent promotion.B. Regularly monitor and evaluate youth talents programme:
1. Conduct, monitoring and evaluation of national youth skills and talent strategies, programmes and other related initiatives;
2. Constitute and update regularly the database of partners and beneficiaries;
3. Evaluate the effectiveness and efficiency of talent development programmes/initiatives;
4. Prepare the required reports of activities to be shared with the supervisor;
5. Prepare analytical reports on selected subjects within the areas of interest;
6. Carry out any other assignment as requested by the supervisor.Job Profile
A0 in Arts and Cultural Development, Talent Development / Management, Development studies, ICT, Educational Development.
Key technical skills and knowledge:
• Knowledge of arts and creativity industry;
• Skills and Talent Development
• Career Development;
• Leadership and management skills;
• Entrepreneurship and Job Creation Knowledge;
• Knowledge of results based management, logical framework approach;
• strategic planning processes and tools;
• Organisational skills;
• Communication skills;
• knowledge in monitoring and evaluation systems;
• Computer skills;
• Time management skills;
• Team working skills;
• Judgement and decision making skills;
• Complex problem solving;
• High analytical skills; Project Design& Management;
• Fluent in Kinyarwanda, English and / French, knowledge of both is an advantage.ADMINISTRATIVE ASSISTANT TO PERMANENT SECRETARY Job Administrative Assistant to Permenant Secretary
Organization MINISTRY OF YOUTH
Level 5.II Reports To Permanent Secretary
No. of Positions 1 Deadline 18/Jan/2018
Job Description
The Administrative Assistant is responsible of:1. Receive and direct visitors for the PS;
2. Receive and exploit, prepare and write draft letters and other correspondences in PS’s office;
3. To ensure that files to be forwarded to the PS are ready on time;
4. To remind the PS of urgent files, meetings and important events and arrange them in a priority order in his/her office to facilitate his/her work;
5. To keep the diary of the PS;
6. To take minutes during the meetings chaired by the PS;
7. To manage Office supplies for the PS’s Office;
8. File dossiers and documents in the office of the PS;
9. Manage correspondences (outgoing or incoming) in PS’s office;
10. Recording and forwarding to concerned staff members any mail received or sent by PS;
11. Maintain the PS’ s appointment book;
12. Maintain order and a favourable environment in the PS’s office;
13. Analyse and summarise the contents of dossiers to be submitted for PS’s approval;
14. Identify priority dossiers to be submitted to the PS;
15. Organise the PS’s Secretariat;
16. Record, handle and file the PS’s confidential dossiers;
17. Preparing monthly, quarterly and annual progress reports and whenever required;
18. Performing any other duties as may be ascribed to him/her by the Ministry’sJob Profile
A1 in Secretarial Studies, Office Management with 3 years of experience or A0 in Public Administration, Management, Sociology, Law, Communication.Key Technical Skills & Knowledge required:
• Office Management Skills;
• Excellent Communication, Organizational, Interpersonal Skills;
• Computer knowledge (Word Processing, Power Point and Internet);
• Analytical and problem solving skills;
• Time management skills;
• Fluent in Kinyarwanda, English and/ or French; Knowledge of all is an advantage.INTERNAL AUDITOR Job Internal Auditor Organization MINISTRY OF YOUTH
Level 5.II Reports To Minister of MINIYOUTH
No. of Positions 1 Deadline 18/Jan/2018
Job Description
The Internal Auditor is responsible of:1. Monitor and evaluate the controls over revenues, expenditures and liabilities designed to optimize the efficient use of resources;
2. Perform regular audits of systems, programs and functions to help improve efficiency;
3. Review the response of management to audit recommendations and implement actions on financial and other institutional matters to ensure their compliance with applicable laws, instructions, regulations and procedures;
4. Support planning mechanisms and processes for the institution and undertake effective prioritization and planning of personal tasks to assess whether current controls are adequate to manage identified risks and effectiveness of risk management practices;
5. To examine adherence to any policy, contractual, regulatory and legislative;
6. Provide advisory services and solutions to financial control issues on cases or dossiers engaging the institution;
7. Establish and work with a network of stakeholders and partners related to effectiveness of risk management practices such as MINECOFIN, Auditor General’s office and other stakeholders;
8. To carry out the control current or à Posteriori, the execution of the budget execution and to organise the auditing plan of other relevant institutions affiliated to the Ministry;
9. To verify the conformity and the legality and exactness of all debt documents;
10. To control the regularity and legality of expenditures incurred and payments effected by the Ministry in virtue of laws and procedures governing public expenditure;
11. To ensure that operations are executed in conformity with the regulations in force;
12. To ensure that access to assets is only possible with authorisation of the Service in charge of financial management; 13.Conduct physical and personnel controls (procedures concerning human resources management, assets controls......);
13. Conduct an independent and continuous appraisal of activities to ensure that all others controls are operating accordingly to practices as described by Government;
14. Propose useful amendments to improve the procedures, supports, and rules related to a priori and a posteriori budgetary controls and of financial and accountancy operations;
15. To make follow - up on the implementation of the Auditor General’s recommendations;
16. To perform any other duties assigned to him/her in the institution.Job Profile
A0 in Finance, Public Administration and Finance, Accounting or Management with specialization in Finance/Accounting.
Key Technical Skills & Knowledge required:
• Detailed knowledge of financial and Audit Standards, HR & Financial regulations, Procedures and Financial software;
• Planning Skills;
• High Analytical skills;
• Report writing and presentation skills,
• Time management skills;
• Excellent problem - solving skills and clear logical thinking;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.HEAD OF CENTRAL SECRETARIAT Job Head of Central Secretariat
Organization MINISTRY OF YOUTH
Level 7.II Reports To Director of Administration & Finance Unit
No. of Positions 1 Deadline 18/Jan/2018
Job Description
The Head of Central Secretariat is responsible of:1. Organize and supervise the operation of activities of the Central Secretariat;
2. Register and direct outgoing /incoming correspondence;
3. Direct internal correspondence of the Ministry for their registration and utilization;
4. Maintain order and a favorable environment in the central secretariat;
5. Organize and control the fast and accurate entry of documents and mails for the institution which are processed the central Secretariat;
6. Produce documents in ad hoc formats to facilitate work of persons in charge and within a quality
- based spirit for corporate image of the institution;
7. Organize and control the computer - entry work given to Central Secretariat;
8. Supervise and organize appropriate recording and filing of documents which are processed at the Central Secretariat;
9. Write and forward to line manager the monthly report of Central Secretariat activities;
10. Carry any other duties assigned to him/her by the Ministry authorities.Job Profile
A1 in Secretariat Studies, Office Management, Library and Information Science or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law, Library and Information Science with 2 years of working experience.Key Technical Skills & Knowledge required:
• Knowledge of Office Administration;
• Communication Skills;
• Computer Skills;
• Interpersonal Skills;
• Organizational Skills;
• Stress Management Skills;
• Time Management Skills;
• Bookkeeping Skills;
• Analytical & Problem solving Skills;
• Decision Making Skills;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.YOUTH SOCIAL WELFARE OFFICER Job Youth Social Welfare Officer
Organization MINISTRY OF YOUTH
Level 4.II
Reports To Director of Youth Social & Ethics Empowerment Unit
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Youth Social Welfare Officer is responsible of:
A. Develop policies, strategies and programmes for social welfare:
1. Elaborate policies strategies and programmes related to youth social welfare;
2. Monitor implementation of policies, strategies and programmes for youth social welfare;
3. Support the Government in the design and implementation of national action plans for youth social welfare.B. Regularly monitor and evaluate youth social welfare programmes:
1. Conduct, monitoring and evaluation of national youth social welfare policies, strategies, programmes and other related initiatives;
2. Constitute and update regularly the database of partners and beneficiaries;
3. Assess the social welfare needs of youth and propose appropriate mechanisms;
4. Advise strategies to unlock gender gaps and improve social inclusiveness;
5. Prepare the required reports of activities to be shared with the supervisor;
6. Prepare analytical reports on selected subjects within the areas of interest;
7. Carrying out any other relevant tasks assigned by the Ministry authorities.Job Profile
A0 in Sociology, Social Work, Psychology, Clinical Sociology with 3 years of working experience; or Master’s degree or Equivalent in Sociology, Social Work, Psychology, Clinical Sociology with one year working experience.
Key technical skills and knowledge:
• Leadership and management skills;
• Knowledge of results based management;
• Sociology, Social Work, Psychology, Clinical Sociology;
• Logical framework approach;
• Strategic planning processes and tools;
• Organisational skills;
• Coordination skills;
• Mobilization Skills;
• Communication skills;
• Knowledge in monitoring and evaluation systems;
• Computer skills;
• Time management skills;
• Team working skills;
• Judgement and decision making skills;
• Complex problem solving;
• High analytical skills; Project Design& Management;
• Fluent in Kinyarwanda, English and / French, knowledge of both is an advantage.PUBLIC RELATIONS & COMMUNICATION OFFICER Job Public Relation & Communication Officer
Organization MINISTRY OF YOUTH
Level 4.II
Reports To Permanent Secretary
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Public Relations and Communication is responsible of:
1. Provide media and communications advice to Minister and policy advisors in the Ministry;
2. Foster good relations with various public and private media in the benefit of the Ministry
3. Prepare communication programmes to keep the public informed of the achievements and realisations of the Ministry;
4. Publish and disseminate messages, speeches and Interviews of the Ministry;
5. Conduct regular critical analysis of national and international press and provide resume for the Minister;
6. Inform the public about the functioning of the Ministry;
7. Ensure liaison between Ministry and the outside environment;
8. Prepare and correct the Minister’s speeches, messages and statements to the press;
9. Cover audiences and press conferences of the Minister or the Permanent Secretary;
10. Ensure media coverage of meetings and national and international conferences associated to the Ministry’s activities;
11. Develop media handling plans for all upcoming events and announcements in the Ministry including arranging press conferences and drafting press releases and speaking notes;
12. Attend national and international audiences and media events of the Minister, and/or the Permanent Secretary and take any necessary follow
- up action;
13. Regularly gather information, populate and manage the Ministry communications planner and feed information to the Office of the President Communications Office on a weekly basis;
14. Attend weekly communications planning meetings chaired by the Director of Communications in the Office of the President;
15. Daily media monitoring and preparation of media reports for the Minister and senior officials;
16. Draft content for the Ministry website and upload content;
17. Act as a first point of contact for media inquiries by phone and e - mail;
18. Maintain a communications contact database;
19. Develop the Ministry’s annual media plan;
20. Support wider cross - government communications work as required;
21. Maintain good relations with both public and private media;
22. Performing any other duties as may beJob Profile
A0 in Communication, International Relations, Journalism, Marketing, Linguistics and Literature.
Key technical skills and knowledge required:
• Excellent communication skills both orally and in writing;
• Excellent interpersonal skills;
• Report writing and presentation skills;
• Computer skills;
• Creativity and initiative;
• Good organisational and time
- management skills;
• Team working skills;
• Effective public relations and public speaking skills;
• Interviewing skills;
• Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage.PROCUREMENT OFFICER Job Procurement Officer
Organization MINISTRY OF YOUTH
Level 5.II
Reports To Permanent Secretary
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Procurement Officer is responsible of:
1. Coordinate procurement process in the institution;
2. To prepare and publish the annual procurement plan;
3. To prepare bidding documents;
4. To publish and distribute invitations to bidders;
5. To receive and safe keeping of bids;
6. To obtain approvals for the award recommendations from competent authorities;
7. To prepare notification of tender award;
8. To publish the results of tender;
9. To act as Secretary of Tender Committee;
10. To ensure adequate contract execution in collaboration with the beneficiary department;
11. To provide information and documents requested by Rwanda Public Procurement Authority;
12. To produce regular report as stipulated in the procurement regulations;
13. Preparation of purchase order forms;
14. Ensuring, effective implementation awarded tenders;
15. Preparation and follow up on award of tenders in the Ministry;
16. Management of all Public Procurement filing system in the Ministry;
17. Performing any other duties assigned toJob Profile
A0 in Procurement, Management, Accounting, Law, Public Finance, Public Administration and Finance, Economics.
Key Technical Skills & Knowledge required:
• High Analytical Skills;
• Negotiation Skills;
• Knowledge of basic business and purchasing practices;
• Excellent Communication Skills;
• Knowledge of state contracting laws, regulations and procedures;
• Knowledge of grades, qualities, supply and price trends of commodities;
• Time Management Skills;
• Decision making Skills;
• Computer Skills;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage .SECRETARY TO DAF Job Secretary to DAF Unit
Organization MINISTRY OF YOUTH
Level 8.II
Reports To Director of Administration & Finance Unit
No. of Positions 1
Deadline 18/Jan/2018Job Description
A. Receive, record and distribute all incoming and outgoing mails from DAF’s Office
1.Receive and check incoming and outgoing mails;
2.Record incoming and outgoing mails;
3.Scan and submit incoming mails through E
- mboni system;
4.Ensure timely distribution of all Incoming/outgoing mails
5. Facilitate Ministry staff to access documents;
6.Ensure the security of the Ministry’ correspondences and stamp;
7.Write and submit on regular basis (monthly and quarterly) reports of the secretariat.B. Establish and maintain the general filing system and file all correspondences:
1.Maintain a current and accurate filing system;
2. Ensure timely filling of documents;
3.Take minutes of meetings chaired by Director Administration and Finance and file.
C. Receive and provide clear guidance and orientation to Ministry’ clients/visitors:1.Receive and answer telephone calls and orient them accordingly;
2.Receive Ministry ‘clients/visitors and provide orientation.
Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work, Law.Key Technical Skills & Knowledge required:
• Knowledge of Office Administration;
• Communication Skills;
• Computer Skills;
• Interpersonal Skills;
• Organizational Skills;
• Stress Management Skills;
• Time Management Skills;
• Bookkeeping Skills;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantageADMINISTRATIVE ASSISTANT TO THE MINISTER Job Administrative Assistant to the Minister
Organization MINISTRY OF YOUTH
Level 5.III
Reports To Minister of MINIYOUTH
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Administrative Assistant is responsible of:
1. Receive and direct visitors for the Minister;
2. Receive, exploit and dispatch mails, prepare and write draft letters and other correspondences in Minister’s office;
3. Ensure that files to be forwarded to the Minister are ready on time;
4. Organize the agenda of the Minister on urgent files, meetings and important events and arrange them in a priority order in his/her office to facilitate his/her work;
5. Keep the diary of the Minister;
6. Take minutes during the meetings chaired by the Minister;
7. Carrying out any other relevant tasks assigned by the Ministry authorities.Job Profile
A1 in Secretarial Studies, Office Management with 3 years of working experience or A0 in Public Administration, Management, Sociology, Law, communication.
Key Technical Skills & Knowledge required:
• Office Management Skills;
• Excellent Communication, Organizational, Interpersonal Skills;
• Computer knowledge (Word Processing, Power Point and Internet)
• Analytical and problem solving skills;
• Time management skills;
• Fluent in Kinyarwanda, English and/ or French; Knowledge of all is an advantage.ACCOUNTANT Job Accountant
Organization MINISTRY OF YOUTH
Level 5.II
Reports To Director of Administration & Finance Unit
No. of Positions 1
Deadline 18/Jan/2018Job Description
The Accountant is responsible of:
1. Update the budgetary accounting;
2. Update banks books;
3. Deduct the expenses from the budget and file all documents related to those operations;
4. Prepare monthly bank reconciliation, Keep the petty cash book and file all documents concerning petty cash payments;
5. Make the monthly balance of the petty cash book;
6. Transmit monthly bank statements to the ministry of finance with the necessary documentations;
7. Ensure necessary declarations are done on time;
8. Carry any other duties assigned to him/her by the Ministry authorities.Job Profile
A0 in Accounting, Public Finance, Management specialised in Accounting or Finance; Or Accounting Professional Qualification recognised by IFAC (ACCA, CPA).
Key Technical Skills & Knowledge required:
• Knowledge of cost analysis techniques;
• Planning and organisational skills;
• Communication skills;
• Strong IT skills, particularly in Financial software (SMART IFMIS);
• Judgment & Decision Making Skills;
• Knowledge to analyse complex financial information & Produce reports;
• Deep understanding of financial accounts;
• High Analytical Skills;
• Interpersonal skills;
• Time management Skills;
• Complex Problem solving;
• Flexibility Skills;
• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage.
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