• Contract Management Specialist

    Employer: Energy Development Corporation Ltd (EDCL)
    Posted: 13 October 2018
    Viewed: 387 Times
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    Key roles & responsibilities

    Prepare annual procurement Plans in accordance with the strategic, action plans and budget for the implementation of the company’s and its agencies activities and ensure its implementation on a timely and efficient manner;
    Consolidate procurement items from all departments ensuring that delivery is done as per the user’s needs, Develop legal policies, process and procedures in line with the Rwandan law and the strategic objectives of Energy Development Corporation Limited.
    Review periodically the company Procurement Plans and update them on a regular basis;
    Monitoring contract implementation and performance of suppliers/contractors/consultants in delivering the contracted goods, services, and works (including taking action for non-performance);
    Manage and monitor that all procurements are processed within budget lines
    Advise users to seek approval on unbudgeted items and items that have exceeded budget
    Provide guidance on procurement budgeting
    Liaise with the business units, suppliers and the tender committee to ensure that user requirements are approved by the committee
    Implement/Execute the decisions of the Tender Committee on changes to procurement contracts
    Communicate deliberations of Tender Committee to users and external parties
    Monitor the market and vendor bases for emerging services and trends for potential opportunities and advise management accordingly
    Prepare weekly , monthly, Quarterly and annual reports on procurement plan execution
    Prepare annual reports on service provider performance and advice the management
    Prepare, facilitate and providing required documents to procurement audits of the company and ensure smooth audit conduct which result in high process compliance.
    Setting up a procurement filing system guarantying procurement documents’ safety and long run usage and retrieval.
    Monitor delivery and quality of services by providers and effect penalty charges to service providers where applicable;
    Update and maintain the company Procurement Manual including procedures and standard forms to be used during implementation;
    Monitor and ensure that the procurement calendar is respected and there is timely delivery on planned activities;
    Monitor contract implementation progress, provide regular and progress status and advice on possible delays, contract termination or extension;
    Setting up a framework contract monitoring system and ensuring contracts’ renewals are done whenever necessary or advice for new tendering process before contract expiry.
    Verify the admissibility , validity and safeguard of performance and advance guarantees and advice project managers/management before their expiry and release at the completion stage;
    Prepare purchase order in accordance with existing framework contracts and based on the necessary approvals and budget.
    Qualifications & experience

    Bachelor’s degree (A0) in Business Administration, Procurement, Management, Commerce, Electrical Engineering, Civil engineering, Law or a full professional qualification in Procurement with minimum of 5 years of relevant experience in a Contract Management or Procurement role Master’s Degree in a relevant field and relevant experience as mentioned above is an added advantage

    MODE OF APPLICATION

    Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted at the reception of EDCL located at Kigali City Tower Building, 9th Floor not later than 17/10/2018 latest 4.00 P.M.

    Note: Please note that submission of valid and acceptable proof of experience/work certificates attached to your job applications to support the relevant experience indicated in the applicant’s CVs among other documents highlighted above is a MUST for pre-selection. Candidates will be informed of shortlisting results via lists appended on the REG website (www.reg.rw) under “Jobs” and on EDCL notice boards/floors.

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