• Administrative Assistant

    Employer: Ministry of Youth
    Posted: 15 January 2018
    Viewed: 250 Times

    Job Description
    The Administrative Assistant is responsible of:

    1. Receive and direct visitors for the PS;
    2. Receive and exploit, prepare and write draft letters and other correspondences in PS’s office;
    3. To ensure that files to be forwarded to the PS are ready on time;
    4. To remind the PS of urgent files, meetings and important events and arrange them in a priority order in his/her office to facilitate his/her work;
    5. To keep the diary of the PS;
    6. To take minutes during the meetings chaired by the PS;
    7. To manage Office supplies for the PS’s Office;
    8. File dossiers and documents in the office of the PS;
    9. Manage correspondences (outgoing or incoming) in PS’s office;
    10. Recording and forwarding to concerned staff members any mail received or sent by PS;
    11. Maintain the PS’ s appointment book;
    12. Maintain order and a favourable environment in the PS’s office;
    13. Analyse and summarise the contents of dossiers to be submitted for PS’s approval;
    14. Identify priority dossiers to be submitted to the PS;
    15. Organise the PS’s Secretariat;
    16. Record, handle and file the PS’s confidential dossiers;
    17. Preparing monthly, quarterly and annual progress reports and whenever required;
    18. Performing any other duties as may be ascribed to him/her by the Ministry’s

    Job Profile

    A1 in Secretarial Studies, Office Management with 3 years of experience or A0 in Public Administration, Management, Sociology, Law, Communication.

    Key Technical Skills & Knowledge required:
    • Office Management Skills;
    • Excellent Communication, Organizational, Interpersonal Skills;
    • Computer knowledge (Word Processing, Power Point and Internet);
    • Analytical and problem solving skills;
    • Time management skills;
    Fluent in Kinyarwanda, English and/ or French; Knowledge of all is an advantage.

    To apply and fore more information please click here


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